Terms & Conditions of Hire 

The following terms and conditions of hire apply to all occasional hire of the Community Centre such as for family gatherings, parties and meetings.  Please contact the Bookings Management by telephone on 07530 266 293, or by using the Contact Form on the CONTACT US page if you have any queries.  If you would like to hire the Community Centre, for an event which is open to the public, or on a regular basis for a club or class, please contact the Bookings Manager for further information, as a different set of terms and conditions will apply.  

1)   The hirer’s booking of Abbots Langley Community Centre will be secured once they have provided the Community Centre with the hire fee and damage deposit, and have completed and returned the Centre’s occasional hire agreement form.  These must all be provided within two weeks of the hirer’s receipt of this document.  

2)  The hirer will repay Abbots Langley Community Centre for the cost of any loss or damage to the Community Centre, the Community Centre’s building, or its contents, that occur during the period of the hire, or as a result of the hire.  The hirer is required to provide a damage deposit of £100.  This damage deposit will be held against any damage or loss to the Community Centre, or to the Community Centre’s building or its contents, or any extra cleaning or caretaking costs required after the hire.  The balance will be returned to the hirer by the Community Centre following the hire.  Should any damage or loss exceed the damage deposit amount, the hirer will repay the Community Centre the additional sum within 28 days of the hire.

3)  If the hirer wishes to cancel their hire agreement before the date of hire, the following conditions apply:  A cancellation one to four weeks before the date of hire will result in 10% of the hire fee being retained by the Community Centre.  A cancellation less than one week before the date of hire may result in the whole of the hire fee being kept by the Community Centre. 

4)  The hirer must keep to the hire times set out in their occasional hire agreement form.  Any extra time spent in the Community Centre by the hirer may result in extra hire charges. 

5)  The subletting of the Community Centre by the hirer is not allowed.

6)  Hire of the Community Centre includes use of the building’s large hall, kitchen, refreshment area, and furniture and equipment belonging to the Centre, but not the use of the small committee room, unless the occasional hire agreement form states that this is included.

7)  In the event that the Community Centre is unfit for the use for which it has been hired, or if the Centre is not made available to the hirer because it is required for statutory use or due to any other contingency, the Community Centre shall not be liable to the hirer for any resulting loss or damage.

8)  The hirer must be over 21 years of age.

9)  Selling or drinking alcohol inside the Community Centre is not allowed.  Under the terms of the Community Centre’s lease from Abbots Langley Parish Council, no alcohol is allowed in the Community Centre under any circumstances.    

10)  For the period of the hire, the hirer will be fully responsible for the Community Centre building and its contents, their care and safety from any loss or damage, and for the behaviour of all people using the building.  The Community Centre must not be left unattended during the hire period.  At the end of the hire period, the building must not be left unattended until it is properly secured and locked by a Community Centre representative.

11)  No more than 120 people are allowed inside the Community Centre at any one time.  The hirer must make sure that the number of people inside the building is within this limit.

12)  The Community Centre’s fire safety instructions are included with these terms and conditions of occasional hire.  The hirer must familiarise themselves with the Centre’s fire safety instructions, which includes the location of the building’s emergency exits.  The hirer must make sure that the Centre’s emergency exits are kept clear during the period of hire. 

13)  Smoking is not allowed in the Centre and is discouraged immediately outside the building.  Naked flames are not allowed, with the exception of small candles on celebration cakes.

14)  A first aid box is located in a clearly marked cupboard in the Community Centre’s kitchen.  The cupboard has a sign with a large white cross on a green background.  The first aid box is for the use of the hirer.  Any accidents that happen at the Community Centre must be recorded in the Centre’s accident book, which is kept in the first aid box.

15)  Disposal of nappies at the Community Centre is not allowed, as there are no dedicated sanitary facilities in place for them.  The hirer is responsible for making sure that nappies changed at the Centre during the period of hire are taken away and disposed of elsewhere.

16)  At the end of the hire period, the hirer will be responsible for leaving the premises in a clean and tidy condition.  Any debris or spills on table tops, kitchen surfaces or floors must be cleaned up.  If used, the Centre’s kitchen tableware and utensils must be washed up and put away.  Any items in the building that have been moved during the period of hire must be returned to their original positions.  Trestle tables must be folded and stacked tidily in the furniture store cupboard.  Toilets must be flushed after use.  All rubbish must be bagged and taken away by the hirer.  The Community Centre will take a sum from the hirer’s damage deposit to cover cleaning and caretaking costs if the hirer does not keep to this condition.

17)  Equipment in the Centre’s kitchen found in cupboards marked “Community Centre” are for the hirer’s use.  Items in any other cupboards must not be used.

18)  It is the responsibility of the hirer to make sure that they have adequate public liability insurance for the activities they intend to carry out at the Community Centre.  The Centre does hold public liability insurance, which should cover most private parties and public events held at the Centre.  However, the hirer must note that some activities may not be covered,or may only be covered on the condition that certain safety measures are followed.  If the hirer is not sure whether the public liability insurance cover includes their intended activities at the Community Centre, or is not sure what safety measures are needed, they should contact the Centre’s Management Committee Chair, Richard Kennell,  for further information: email richard.kennell2@btinternet.com or telephone 07740 152 245.

19)  The Community Centre’s building contents insurance does not include cover for the hirer’s own equipment.  Any insurance cover required for the hirer’s own equipment should be arranged directly by the hirer at their own expense. 

20)  The Community Centre does not have a television licence and therefore television broadcasts or other live transmissions are not permitted inside the Community Centre.

Every effort is made to ensure that the terms and conditions of hire displayed on this website are accurate and up to date. However, before you confirm your booking, you should always review the terms and conditions supplied to you with your hire agreement.